Event Logistics Coordinator – Blankenbaker Campus

Production & Events
Job Type:
Job Description
Would you enjoy working with ministries to execute their events from start to finish, while offering direction, coordinating details, and solving problems? Are you technologically savvy and willing to learn new scheduling software to train others in its use? If you enjoy serving others and have a high attention to detail, this may be the job for you.   THIS IS US: We’re a growing, multi-site, Bible-based community in the greater Louisville area with a passion for connecting people to Jesus & one another. We value: Connection over production (John 15:5). Risk & adventure over comfort (John 3:8). Innovation over tradition (Luke 5:19). Personal engagement over attendance (Luke 9:62). Expressive worship over religious rituals (Luke 7:38).   DOES THIS SOUND LIKE THIS YOU? Your ideal job is: Thinking through all the operational details to make events run smoothly and give our guests a great experience, while communicating with many internal teams and external groups throughout the process. You enjoy: Learning new software systems and training others to use them. You should keep walking if: You can’t keep track of the details of multiple, overlapping projects.   WHAT YOU’LL ACTUALLY BE DOING: Serve as the first point of contact for the Event Management System; answer questions, make software updates with the help of IT, troubleshoot issues, and help create the infrastructure for new campuses/rooms in the software. Coordinate details and implement logistics plans for major large events, as well as the daily oversight and processing of regular ongoing building usage requests. Walk alongside ministries and outside organizations to execute events of all kinds from start to finish; offer practical direction. Act as liaison between the ministry or organization requesting the event and the supporting staff who service the event. Maintain a presence at major events to oversee accurate set up and tear down and respond to needs that arise during the event. Effectively communicate with staff, congregants, volunteers, and the community. Utilize facility scheduling software to review and approve event requests, daily activities, and meetings. Lead planning and debrief meetings. Process and review contracts and certificates of insurance when required for an event. Maintain accurate, detailed, and up-to-date records relative to expenditures, contracts, and correspondence for prior and upcoming events.   OUR MUST-HAVES: Ability to work as a team with other Event Coordinators and supporting ministries in the scheduling, planning, and organizing of ministry activities, conferences, and major events. Ability to solve problems, resolve conflicts, and anticipate issues that may arise. Ability to exhibit an attitude of self-motivation, resourcefulness, and initiative. Ability to think strategically and act decisively. Detail-oriented with exceptional organizational skills; ability to multi-task. Exemplary written and verbal communication skills. Ability to initiate collaboration and build relationships. Ability to maintain a flexible schedule to accommodate constant changes in ministry activities. Early morning, evening, and weekend hours vary depending upon the number of ministry activities scheduled and their priority. Bachelor’s degree; related experience preferred. Proficient in all Microsoft Office programs and comfortable with learning the current scheduling software and training others in its use. Engaged member of Southeast Christian Church who supports the Statement of Faith, submits to the leadership established by the church, and lives out our church mantra in tangible ways.   If this sounds like you, apply today!