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Executive Administrator to CFO/COO & Assistant to Director of Operations

Position:
Business / Office / Administration
Job Type:
Part-time
Education Required:
Experience Required:
Job Description
Executive Administrator to CFO/COO & Assistant to Director of Operations   job description Position: Executive Administrator to CFO/COO & Assistant to Director of Operations Report To: CFO/COO & Director of Operations Classifications: Part-time – up to 25 hours per week, hourly Hours: Normal Office Hours – Monday – Thursday, 9am – 3pm with some flexibility, special events as needed about redemption: Redemption Church, formerly Redemption World Outreach Center (RWOC), founded in 1991 by Pastors Hope and Ron Carpenter with a campus in San Jose CA and Greenville SC. As a multi-cultural church, we are a magnificent tapestry of people uniting together, furthering the Kingdom through powerful Christ-centered worship and Biblical preaching. At both of our Redemption locations you’ll experience Godly teaching, powerful worship, exciting events, and opportunities to grow in the word and serve.  responsibilities: Under the oversight of the Director of Operations, is responsible for the following: Manages the calendar for the CFO/COO including scheduling appointments, meetings etc. and reviews daily  Performs logistical coordination of meetings, video conferences, and conference calls, including arranging facilities, catering etc. for VIP meetings Assists with the generation and maintenance of time sensitive materials  Coordinates travel plans and itineraries Prepares correspondence on behalf of CFO/COO  Reconciles CFO/COO’s & Director of Operations’ credit card transactions Attends meetings upon requests, transcribes, organizes and maintains meeting notes for CFO/COO  Provides CFO/COO with meeting materials to ensure prepared participation in meetings and appointments Manages incoming phone calls and screens callers accordingly to appropriate department and emails and prepares responses to routine inquiries Maintains organization of electronic files Manages a variety of special projects as determined by Director of Operations Assists with special events as needed requirements: Proficiency in Microsoft Office, willingness to learn accounting software – Intacct, Nexonia, working knowledge of basic office equipment. Physical requirements: Must be physically able to push,  pill, reach, kneel and occasionally lift up to 30 pounds. Work is often sedentary but also involves walking and standing for periods of time. Minimum of seven years in a senior administrative role providing executive level support; Bachelor’s degree preferred Excellent written and verbal communication skills Strong interpersonal skills; the ability to work collaboratively with internal team members of the organization and the public; represents the Company in a friendly, professional and positive manner while building/maintaining positive relationships Displays high level of business acumen; exercises sound business judgement; maintains professional office decorum Maintains sensitive data; protects confidentiality and exhibits discreetness in all interactions Displays strong organizational skills, attention to detail and is committed to follow through in the completion of tasks and projects  Effectively manages and balances competing demands and changing priorities with minimal supervision, in a composed manner while under the pressure of deadlines Important Notice: This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts and working conditions associated with this position.  It does however reflect the principal job elements of this position.  This job description does not constitute a contract for employment.