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Position:
Business / Office / Administration
Job Type:
Full-time
Education Required:
Associates
Experience Required:
0-2 years
Job Description
Job overview
The Finance Assistant supports students and the Finance Manager. A successful candidate will perform a variety of key finance functions related to student accounts. This individual will interact with students, staff, and admissions staff concerning financial matters daily. This is a valued role in a growing, dynamic organization.

Key responsibilities and capabilities
Responsibilities
  • Students Accounts Receivable:
  • Invoice students and sponsors in a timely manner, including tracking outstanding invoices and records of communication with students
  • Apply installment plans to student accounts
  • Generate student statements, review and categorize aged debt, and proactively follow up with students where payments are outstanding or falling due
  • Collaborate with VCC accounting department to process student refunds
  • Respond to student, parent, educational counselor and regional office queries regarding student accounts, and answering financial questions they may have
  • Record and reconcile accounts related to students and sponsors
  • Maintain accurate student records:
  • Ensure completeness and accuracy in student records, including but not limited to: income from tuition, accommodations, insurance, and other fees
  • Liaise with staff to ensure all students who need housing are invoiced/enrolled
  • Provide support in regards to invoice reconciliation and agent commission eligibility
  • Identify and process bad debt write offs, following the bad debt write offs policies
  • Perform price checks, including updating new prices periodically
  • Regularly review policies, procedures, and terms and conditions, and make recommendations
  • Work on special projects and other duties as requested

Capabilities
  • Extremely high attention to detail and ability to analyze large amounts of data from various sources
  • Experience working in a busy, fast-paced, and customer-focused environment
  • Desire and ability to engage with students across the globe with a commitment to exceptional customer service
  • Ability to build effective working relationships with colleagues both inside and outside finance teams
  • Experience working with accounting/operational software packages
  • Proficiency in Microsoft Office applications with particular emphasis on Excel
  • Knowledge of best accounting practices, able to perform account reconciliation & analysis, and mathematical ability to troubleshoot balancing problems
  • Strong prioritization and organizational skills and the ability to meet deadlines, with minimal supervision as necessary
  • Ability to be flexible in work schedule
  • Commitment to excellence in contributing to a positive workplace and goal attainment
  • Flexibility to adapt to evolving processes and ability to problem solve effectively

Qualifications
Essential:
  • Associate degree in accounting or equivalent from a college or technical school or related experience
  • A minimum of one-year related accounts receivable experience, or equivalent combination of education and experience