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Lead Administrative Assistant - Counseling

Position:
Discipleship & Groups
Job Type:
Full-time
Education Required:
High school diploma / GED
Experience Required:
5-10 years
Job Description

TITLE:
Lead Administrative Assistant - Counseling


STAFF LEVEL
Administrative


CLASSIFICATION:
Full Time, Non-exempt


HOURS PER WEEK:
40

Overall Responsibilities:  

Provide administrative support to the Counseling Center Director & Center’s Staff

Key Tasks & Responsibilities:

  • Backup for appointment assistant on phones, assess need, and handle accordingly
  • Oversee and train appointment assistant
  • Maintain appointment calendar for all counselors
  • Create and assist in maintenance of files
  • Collect fees and maintain accounting records and reports
  • Provide statistical reports and track budget expenditures
  • Collaborate on all supportive group functions and needs
  • Maintain ROCK records of Counseling Center participants
  • Keep office and personnel HIPPA compliant
  • Keep counselor licensure, insurance and CEU up to date 
  • Attend periodic support staff training
  • Attend weekly staff meeting
  • Other areas as assigned by Director of Counseling Center

Skills & Attributes:

  • Projects a professional and confident image, able to handle a stressful pace
  • Ability to handle confidential information
  • Basic understanding of accounting methods
  • Proven leadership skills
  • Strong communication skills (both oral and written)
  • Ability to work in a multi-task environment
  • Strong administrative and organizational skills for multiple bosses
  • Steady, positive attitude
  • People-oriented, team player
  • Customer service minded
  • Familiar with Microsoft Office Word, Excel, Publisher, Power Point, Outlook
  • Basic Secretarial skills:  copier, phone, printers
  • Detail oriented, creative
  • Ability to learn new software applications
  • Willingness to work after hours or on weekends when needed

Experience Required:

  • High School diploma
  • At least 5 years prior work experience required, preferably at the executive level
  • Prior experience in front office of doctor or mental health organization preferred
  • Project management experience helpful

AT-WILL EMPLOYMENT:
By submitting my resume to Lakepointe Church for potential employment I acknowledge that if hired, I will be an employment-at-will employee.  I will be subject to dismissal or discipline without notice or cause, at the discretion of the employer.  I understand that no representative of the church, other than the Director of Human Resources, Lead Pastor, Co-Lead Pastor or Elder Board have the authority to change the terms of an at-will employment and that any change can only occur with written notification.

EQUAL OPPORTUNITY STATEMENT:  

Lakepointe Church's employment policy is to provide equal employment opportunity for all qualified employees and applicants without regard to race, color, sex, age or national origin. The Church does however, reserve the right to employ persons who have a Christian background and philosophy of ministry and who, in the opinion of the Church, have a work history and lifestyle which is consistent with the Scriptural principles the church embraces. Lakepointe Church holds its employees to a Code of Conduct consistent with conduct expected of those making application for membership.

 

E-VERIFY:
Lakepointe Church uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.