MADISON BAPTIST CHURCH
Church Administrator

Principal Function: The Church Administrator is responsible for managing the affairs of the church in a smooth and efficient manner in order to enable the church staff and church membership to achieve their objectives. The Church Administrator works closely with the Senior Pastor in the development and execution of church and church staff goals. The primary functions of the position include: church operations, communications, fiscal oversight, records management, vendor management, and administrative support.

The Church Administrator will be committed to the ministry of Madison Baptist Church, not only its operations. As the administrative staff leader, the work of this position is done in order to bring ease of operation to the primary ministries of the church: worship, discipleship, family ministry, missions, and community service. As such, the Church Administrator will be actively involved in supporting each of these ministries in both attitude and actions. The Administrator is expected to champion and assist in the strategic execution of the ministries and mission of Madison Baptist Church.

Listed below is a summary job description. A full, detailed description will be shared with all applicants and/or those who request it.

Core Responsibilities:

CHURCH OPERATIONS

Assists the Senior Pastor in administering all facets of the operation of the church.
Coordinates with the Operations Committee on all matters pertaining to the building and grounds of Madison Baptist Church.
Ensure all operations are undertaken in full compliance with the Constitution and Bylaws of Madison Baptist Church.

COMMUNICATIONS

The Church Business Administrator functions as a liaison between all committees, trustees, deacons, Church Council and church staff. As such, they are the primary point of contact for meeting minutes, church calendaring, space reservation, etc. CBA ensures there is no conflict of goals, responsibilities, or schedule between the various groups.
Supervise all church calendars public and private.
Prepare relevant documentation for committee and deacons meetings, as well as collect minutes related to their meetings.

FISCAL OVERSIGHT

Schedules, supervises, and directs accounting processes via Quickbooks in accordance with operational needs and church budget.
Serves as the main point of contact for billing and payroll issues; oversees bookkeeping practices and the fiscal management of the church in coordination with the Treasurer and Administrative Assistant. Reviews all transactions to ensure accuracy, makes all bank deposits, and effectively communicates matters to relevant staff and congregational leaders and committees to ensure efficient operations.
Leads and coordinates budget process with the finance committee, other relevant committees, and church staff.
Manages human resources.

RECORDS MANAGEMENT

Maintains accurate MBC membership records.
Maintain giving records for MBC members.
Maintains finalized records for meetings of deacons, church committees, trustees, church council, etc.

VENDOR MANAGEMENT

Maintain all vendor relationships and ensure church bills are paid.
Regularly receive bids to ensure services to the church are done at a competitive price.

ADMINISTRATIVE SUPPORT

Assist the Pastor in all matters related to church staff administration.
Administrates Madison Baptist Church benevolence funds.
Provide church financial, personnel, and/or membership records as needed to church leadership.

Qualifications:

A personal relationship with Jesus Christ and clear understanding of the Christian faith is essential for this position.
A clear commitment to serve Madison Baptist Church;
Knowledge of general fiscal management principles (e.g., accounts payable, accounts receivable, payroll, etc.).
Strong administrative, organizational, and time management skills.
Knowledge and proficiency with Microsoft Office (Outlook, Word, Excel) and QuickBooks.
Background check required

Please note: While many of these responsiblities are supervised or maintained by the Church Administrator, they are done in collaboration with an administrative assistant who executes many of these tasks.

Additionally, our team is open to discussion of this role as a ministerial position.

Madison Baptist Church

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