Position Title: Police Administration Building Manager

Department: Campus Police

Date Prepared: 05/10/2022

FLSA Status: Salary/Exempt

Full Time

Standard of Christian Commitment

The divine mission of the Seminary mandates that all personnel must demonstrate a commitment to the purposes of the Seminary. Every employee shall be an active member of a local church of believers in Jesus Christ as Lord and Savior. It is expected that conduct becoming a follower of Jesus Christ will be portrayed in the community.

Job Summary:

The PAB Manager (Police Administration Building Manager) will manage all administrative processes of the Police Department. The PAB Manager will function as the Department’s office manager, providing supervision of the Police Receptionists. This position works daily with the Police Command Staff and oversees the administration and maintenance of mechanical and electronic access control strategies and systems. This person will be required to have an adept understanding of all the systems, policies, and procedures utilized by Campus Police. This position works closely with numerous departments across the SWBTS campus and various external businesses essential to the campus infrastructure.

Essential Job Functions / Responsibilities

Office Manager, Access Control Manager, Support Services to Command Staff, and Property and Evidence Room Manager, overseeing daily administrative duties for each area of service.
Supervisor of three Police Receptionist positions who provide campus identification and parking permits to all campus staff and students, vendors, and visitors. Providing individual performance reviews and relief support to those positions in their absence.
Manage and catalog purchase agreements, service contracts, requisitions, personnel records, confidential documents, miscellaneous files, property chain of command data, personnel timesheets and assist with outside agency background checks.
Answer and respond to open records requests as required by the Attorney General’s Office in accordance with Texas state law and the Public Information Act.
Complete employee onboarding processes in coordination with Campus Technology, Human Resources, and Command Staff.
Codirect with campus senior management on options/strategies/construction plans for maintaining/enhancing building security, allocating resources strategically.
Authorize/monitor key requests and data management assuring compliance with SWBTS policies, state, and federal law.

Manage, create and administer maintenance of pin and keyway hierarchy that forms the foundation of campus building security and ensures on-going lock inventory.
Coordinates with the Campus locksmith for hardware installation.
Oversee campus security camera system and software program.
Provide alarm key codes and security codes to police personnel.
Assist the Chief of Police with budget management monitoring and tracking expenditures adhering to approved budget.
Manage the administrative aspects of all software programs used by Campus Police and familiarize personnel on those programs.
Understanding of emergency preparedness and response.
Manage Property Room and Evidence performing essential daily duties as monitoring evidence lockers, approving items for long term storage, maintain dispositions of cases, prepear for quarterly court ordered destruction, transport cases to and from the Medical Examiners Office and other duties assigned.
Ability to maintain required training and certification.
Perform other related duties as assigned specific to the area of responsibility.

Skills / Requirements

Exhibit a humble, patient, and collaborative spirit to create a healthy and vibrant work culture for the staff team.
Possess a strong work ethic and initiative.
Excellent verbal and written communication skills.
Skill in the use of computers, preferably in a PC, Windows-based operating environment.
Knowledge of supplies, equipment, and services ordering and inventory control.
Analytical, evaluative, and critical thinking skills are mandatory.
Possess excellent organizational skills.
Multitasking, attention to detail, team player.
Ability to manage and control electronic key card systems.
Computer skills, including word processing and database management.
Ability to read, understand, follow, and enforce safety procedures.
Knowledge of contract management procedures.
Skill in examining existing practices and procedures in order to develop and improve.
Ability to provide operational guidance and leadership to staff in the area of specialty.
Strong interpersonal skills and ability to work effectively at all levels.

Qualifications / Education:

Bachelor’s degree or equivalent in related field
2-3 years of experience in a similar positions preferred
Strong knowledge of systems and personal computer workstations required
Good interpersonal skills to communicate effectively with customers and management
Successful completion of background check and MVR

Supervision:

Supervisor: Chief of Police
Directly supervises the Police Receptionists
Provide oversight for the Locksmith shop and is required to manage all external vendors who are involved in the implementation of access control programs on campus.

Decision-Making Responsibilities:

Day-to-day decision-making to provide administrative stability and oversight.
Responsible for the proper implementation of the master keying schematic
Responsible for purchasing keying supplies

Exposure to Confidential Information

Yes

Physical Requirements

Physical ability to sit and stand for long periods.
Able to use a computer and move about the office to interact with other staff members.
Able to attend meetings on-site.
Able to bend and stoop.
Able to climb and lift to 25 pounds to perform tasks that may be assigned in the course of operations.
Must be able to perform occasional overhead reaching, bending, stooping, twisting, and kneeling.
While performing the duties of this job, the employee is regularly required to talk and hear.
Occasionally required to stand, kneel, crouch, climb and balance, walk and have dexterity of hands.
Specific vision abilities required by this job include close vision and the ability to adjust focus.

Southwestern Baptist Theological Seminary

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