SBC Executive Committee

Office/Clerical/Manual (OCM)

Position Content Document

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Position Title

Administrative Assistant to Great Commission Relations and Mobilization Team

Position Summary

This position provides general administrative and clerical support to the Great Commission Relations and Mobilization Team (GCRM) Associate VP of African American Relations, the Associate VP of Asian Relations, and the Associate VP of Hispanic Relations and reports to the Administrative Assistant Senior. Responsibilities include but are not limited to managing schedules, coordinating travel arrangements, filing, photocopying, assisting in the preparation of regularly scheduled reports, taking and distributing meeting minutes, ordering supplies and researching new deals and suppliers, acting as the point of contact for internal and external customers, preparing plans and specifications for pickup/shipment. Also critical to this position is handling confidential information with discretion and demonstrating diplomacy and excellent judgment in dealing with sensitive situations; assisting in daily office needs of every area of GCRM, as well as providing administrative support to the work of the Southern Baptist Convention, and performing other duties as assigned.

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Specific Duties and Responsibilities

Provides administrative/clerical support to the Associate VP of African American Relations, the Associate VP of Asian Relations, and the Associate VP of Hispanic Relations. Tasks include but are not limited to, preparing monthly expense reports, making travel arrangements, coordinating calendars and all events, packaging, and mailing materials, and assisting customers in person, by phone, and by mail.
Assists the Associate VP of African American Relations, the Associate VP of Asian Relations, and the Associate VP of Hispanic Relations in strategic planning and implementation of overall ministry objectives
Coordinates with the SBC web designer to update ethnic content and GCRM content on the SBC website.
Manages social media for the Associate VP of African American Relations, the Associate VP of Asian Relations, the Associate VP of Hispanic Relations, and the GCRM team.
Prepares, design, and send electronic newsletters as well as bulletins using Mailchimp.
Coordinates preparation of podcast scripts, file editing, edited file upload, and publishing of podcasts. Cultivates a working relationship with cooperative partners, including but not limited, to state conventions, associations, SBC Entities, ethnic fellowships, and local churches
Coordinates and assists in the planning and setup of the Executive Committee exhibit at the SBC Annual Meeting with a specific focus on coordinating the Ethnic Fellowship Exhibit space. This will include managing the budget and communicating with vendors and ethnic leadership.
Corresponds with state convention offices for strengthening relationships among ethnic churches.
Facilitates the smooth flow of communication with the Convention news service to communicate stories from the harvest field.
Contributes toward advancing the SBC Ministry Assignments.
Collaborates with GCRM Team toward accomplishing team goals
Supervised by GCRM Associate VP of African American Relations, the Associate VP of Asian Relations, and the Associate VP of Hispanic Relations.
Reports directly to the Administrative Assistant Sr to the Vice President for GCRM.
Performs other duties as assigned to assist with the mission of the GCRM and the SBCEC.

Job Requirements and Qualifications

Associate degree or equivalent in business management, office management, or similar field; Bachelor’s degree preferred.
A minimum of 2 years of administrative/clerical experience with a demonstrated proficiency in office support skills and professionalism.
Must be organized and must possess effective time management and prioritization skills.
Excellent written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals
Strong computer skills, specifically in MS Office, social media, and Internet browsing. Ability to become proficient with SBC Workspace.
Ability to establish excellent interpersonal relationships with diverse groups of individuals. Cultivate an understanding of multiple ethnic cultures.
Be a member of an SBC church and understand the culture of SBC life.
Knowledge of the workings of the Southern Baptist Convention.
Ability to maintain confidentially.
Research and proofreading.
Assists the Vice President for GCRM as needed.
Fluent in English and Spanish.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 30 lbs.; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation, and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction

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